Since most people can't visit their legislator in person, writing a letter is another way to get your voice heard. A member knows that your vote can be won or lost by his/her response to your inquiry. Responding to your letter can be crucial to their reelection. Hard copy letters and faxes are much more effective than e-mails. All correspondence needs to have your return address on it in order for the Senator or Representative to take it seriously.
1. Address them as "The Honorable _____________"
United States Senate
Washington, DC 20510
Dear Senator _______________
or
United States House of Representatives
Washington, DC 20515
Dear Representative ________________
2. Be sure your name and return address are legible.
3. Keep it to one typewritten page -- two at most.
4. In your first paragraph, get to the point quickly. State your purpose. It's best to bring up just one subject or issue at a time. Use the rest of your letter to illustrate your position.
5. If referring to a bill, cite it by name and number (i.e. "H.R.__" for House Bill and "S.__" for Senate Bill)
6. If you believe legislation is wrong, by all means, say so. Let them know how you feel about a particular issue. Tell them how it will affect you and others in your community. You may even suggest a better approach they should take.
7. Ask for your legislator's point of view, but do not demand support.
8. Know how your Senator or Representative stands on an issue before you write. Familiarize yourself with his/her voting record, committee assignments, etc.
9. Ask them for their consideration and thank them for their service.
10. And finally, everyone wants to be acknowledged, so you enhance your relationship with your elected officials by thanking them for voting for your favorite bills. Let them know the positive impact their actions have had.
